Privacy Policy

Your privacy is important to us and we are committed to safeguarding the privacy of grant applicants and visitors to our website; this privacy statement sets out how we will handle your personal information.

The processing of personal data is regulated by the Data Protection Act 1998, and, from 25th May 2018, by the General Data Protection Regulation.  Any requests for access to or queries or concerns about information held about you by the William A Cadbury Charitable Trust should be made in writing to the Trustees of the William A Cadbury Charitable Trust (the Data Controller), Rokesley, The University of Birmingham Selly Oak, Birmingham B29 6QF. (Registered Charity 213629).

This legislation places certain obligations on us to protect the personal data that we collect from you and to process it only for specified purposes.

Who we are.

For the purposes of the 1998 Act the Data Controller is the William A Cadbury Charitable Trust Trust, an independent endowed charitable trust.

How we collect information from you

We only collect information that is necessary for us to carry out the operation of the Trust and its main activity of grant giving.

We obtain personal information about you when you contact us to enquire about the trust’s activities and to submit grant applications. The personal information we collect may include your name, the name of the organisation you work for, your telephone number and address (postal and email).

When you access the Trust’s website to make an application on-line, you are required to complete a form which includes details of your organisation including registered address, website and charity number as well as contact details (name, telephone number and email address).

We use Google Analytics to analyse user activity to help monitor the use of the website. This information does not identify individuals and is stored by Google according to their privacy policy.

We do not use cookies on our website – we do not place cookies on a visitor’s computer when they access our website.

How we use your information.

We may use your information to contact you regarding queries raised on the grant application form, to process a grant application or to carry out our obligations under contracts that we enter into.

We will not share your personal information with third parties unless we are required to do so by law, for example by a court order or for the purposes of prevention of fraud or other crime.

Personal Data Security.

We comply with our obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. Personal data will not be kept longer than is necessary for the purpose for which it was obtained.

Privacy Statement Update

We keep our Privacy Policy under regular review and may update this Privacy Statement from time-to-time by posting a new version on our website.

Requesting access to your personal data.

Under data protection legislation, you have the right to request access to the information about you held by the William A Cadbury Charitable Trust. To make a subject access request for your personal information, or if you have any questions about this Privacy Notice, please contact the Data Controller: The William A Cadbury Charitable Trust, Rokesley, The University of Birmingham Selly Oak, Birmingham B29 6QF; email:info@wa-cadbury.org.uk in the first instance.

If you have any concerns with the collection and use of your personal data please contact the Data Controller in the first instance.  If you are not satisfied with the way in which we have handled your complaint you can raise your concern with the Information Commissioners Office at https://ico.org.uk/concerns/